Virtual Office Berlin Cost: Prices & What to Compare

A virtual office in Berlin costs €49.95 to €79.95 a month plus VAT at Clevver, depending on the contract term (as of October 2026). On top come a deposit of three months' rent and, if you get a lot of mail, fees for extra scans. There's no setup fee. The biggest lever for saving money is the term, not the neighborhood.

How much does a virtual office in Berlin cost?

Clevver's Berlin address is on Friedrichstraße in Berlin-Mitte. The price depends only on the term (net, plus 19% German VAT):

| Term | Per month | Total | Notice period | |---|---|---|---| | 3 months | €79.95 | €239.85 | 1 month before renewal | | 6 months | €69.95 | €419.70 | 3 months before renewal | | 12 months | €59.95 | €719.40 | 3 months before renewal | | 24 months | €49.95 | €1,198.80 | 3 months before renewal |

There's also a deposit of three months' rent. Services, current prices and booking are on the virtual office Berlin page.

What should the price include?

A virtual office is more than a mailing address. To use it for your company in Germany, the price should cover:

• A rental agreement for the address, as proof for the trade office, notary, commercial register and your bank
• Use as your registered office, for trade registration and the commercial register
• Mail handling on site, so the address is serviceable (ladungsfähig)
• A digital inbox with notifications, scans on request and forwarding
• Clear allowances for letters and scans

Clevver's Registered Office Berlin includes 20 incoming letters, 5 envelope scans and 5 content scans of up to 6 pages each per month. Letters are stored for 10 days, parcels for 5. Berlin is one of four German locations that accept parcels. If German isn't your first language, the app translates letters with AI and explains them in plain words, in every plan and in 11 languages.

Without a rental agreement or approval as a registered office, it isn't really a virtual office, just a mailing address. That may do for personal mail, but usually not for a GmbH. Why: Renting a serviceable address in Berlin.

What hidden costs should you watch for?

The monthly price is only half the story. Put these into any comparison:

1. Setup fees: some providers charge a one-off fee. Clevver doesn't.
2. Scan fees: many cheap offers include few or no scans. At Clevver Berlin, each extra content scan is €2.00, each extra envelope scan €1.00 and each additional page €0.60 (net).
3. Storage and forwarding: after the free storage period, Clevver charges €0.10 a day; forwarding is billed by postage and handling.
4. Short terms: three months are flexible, but cost €30 a month more than 24 months.
5. Deposit: it ties up cash, even though you get it back.
6. VAT: if your German company uses the small-business scheme (Kleinunternehmer), you can't reclaim the 19% VAT, so the gross price is what counts.

A quick calculation: with 20 letters a month, all fully scanned, you'd need 15 content scans beyond the 5 included, which adds €30.00 net a month. If you expect that much mail, compare scan prices as closely as the base fee.

How do you save the most? Choose a longer term

If you need the address for a while, and with a GmbH you almost always do, the longer term pays off:

| Option | Cost over 24 months (net) | |---|---| | 2 × 12 months at €59.95 | €1,438.80 | | 1 × 24 months at €49.95 | €1,198.80 | | Saving | €240.00 |

There's another benefit you won't see in a table: changing the address of a GmbH or UG means a new filing with the commercial register, through a notary and for a fee. An address that stays put saves effort too. Why the address should be fixed before your notary appointment: Business address for a German GmbH.

Is Berlin-Mitte more expensive than the outskirts?

Not necessarily. With virtual offices, services and term usually affect the price more than location. And a Friedrichstraße address makes a different impression on clients, banks and partners than one in an industrial park. If the premium is small, the central address is usually worth it.

An example: three offers compared

A small IT consultancy from Potsdam needs a Berlin business address for its new GmbH. It compares three offers:

• Offer A: a bare mailing address, very cheap, but no rental agreement. Ruled out, because the notary and register court expect proof of the business address.
• Offer B: an outer district, low base price, but every scan costs extra. At around 20 letters a month, it ends up pricier than expected.
• Offer C: Berlin-Mitte, scans included in the allowance, 24-month term. The cheapest in the end, even though the base price looks higher.

The founders choose C, book the address before the notary appointment and put it straight into the register filing. In Berlin, the commercial register is kept by the Charlottenburg local court (Amtsgericht Charlottenburg). Step-by-step help: the GmbH checklist for Berlin and Registered office in Berlin.

Virtual office, coworking or your own office?

| | Virtual office | Coworking | Own office | |---|---|---|---| | Business address | yes | not always | yes | | Desk | no | yes | yes | | Rental agreement as proof | yes | depends on plan | yes | | Commitment | 3–24 months | usually monthly | often several years | | Cost | low | medium | high |

If you only need an address and mail handling, a virtual office is the cheapest option. If you need a desk, coworking fits better. Where the line to a shell company runs: Shell company or virtual office? Prices in other cities: How much does a business address cost?

If you only want personal mail sent to a Berlin address, a virtual office is the wrong product. For that, there's the digital mailbox in Berlin.

FAQ

How much does a virtual office in Berlin cost? At Clevver in Berlin-Mitte, between €49.95 (24 months) and €79.95 (3 months) a month plus VAT, plus a deposit of three months' rent. There's no setup fee (as of October 2026).

Is there a virtual office in Berlin for under €20? Offers at that price are usually bare mailing addresses without a rental agreement. They often won't work for a registered office, trade registration or the commercial register. Check that a rental agreement and use as a business address are included.

What extra costs can come up? Typically fees for scans beyond the allowance, forwarding and longer storage. Clevver Berlin includes 20 letters, 5 envelope scans and 5 content scans a month.

Is a cheap virtual office in Berlin serviceable? That doesn't depend on the price, but on whether mail is accepted for you on site and whether there's a rental agreement. A forwarding-only address isn't enough.

Can I deduct the cost from tax? If you use the address for business, the cost is generally a business expense. Check the details with your tax advisor.

This article is a general overview and isn't legal or tax advice. Prices without guarantee, as of October 2026. Still have questions? → Contact us